Choosing Human Resource Information System (HRIS) software can be challenging. Many platforms offer various solutions, but not all of them have the core functionality you genuinely need. Buying the wrong system can lead to a wasted investment and unresolved administrative problems.

 

To ensure you get the most value from your investment, it's important to know which essential HRIS features to look for.

 

10 Essential HRIS Features for Your Business

 

An ideal HRIS platform must be able to simplify core HR tasks. Here are the 10 most crucial features.

 

1. Employee Database Management

 

This is the heart of the HRIS. This feature functions as a secure, centralized database to store all employee data, including personal information, contract documents, and work history, as well as bank account details.

 

2. Online Attendance Management

 

Replacing fingerprint machines, this feature allows employees to clock in via smartphone. A good system must include layered validation like GPS tracking, selfie photos, and fake location detection to ensure accuracy.

 

3. Leave Management

 

This feature automates the entire leave request workflow. Employees can apply for leave through the app, managers receive notifications for approval, and the employee's leave quota is updated automatically.

 

4. Payroll System

 

This feature must be integrated with attendance and leave. A good payroll system can automatically calculate salaries, allowances, tax deductions, social security, and overtime pay based on valid attendance data.

 

5. Employee Self Service (ESS)

 

This feature empowers employees. Through an ESS portal, employees can access their personal data independently, such as downloading payslips, viewing remaining leave, or changing emergency contact data.

 

Read also: How to Manage Employee Work Shifts Fairly

 

6. Claim (Reimbursement) Management

 

Eliminates manual paper processes. Employees can photograph receipts and submit claims directly in the app, speeding up approval and reimbursement.

 

7. Overtime Management

 

This feature manages the overtime request workflow digitally. Managers can approve overtime hours, and that data is sent directly to the payroll system for accurate overtime pay calculation.

 

8. Reporting and Analytics

 

A good HRIS must be able to present data in easy to read reports. Managers need real time reports on attendance rates, turnover, or HR cost recaps to make decisions.

 

9. Visit Management (Sales/Field)

 

For companies with field teams, this feature is crucial. It allows employees to check in at various client or work locations, providing managers with valid proof of visits.

 

10. Work Schedule (Shift) Management

 

This feature is essential for retail, manufacturing, or F&B businesses. HR can easily arrange, change, and publish employee shift schedules, and employees can see them directly in their app.

 

Having a complete set of HRIS features is the key to successful HR digitalization. An integrated system enables you to automate administrative tasks, reduce human error, and free up time for more strategic work.

 

Ensure you get the right essential features. iPresens provides a complete platform to manage attendance, leave, claims, and payroll in an integrated way.

 

Experience the benefits of all the features above. Schedule an iPresens demo today!