Leave is a right that must be given by companies to employees. In this era of technology, online leave applications are the choice of many companies.

 

The choice of online leave applications is not without reason. With online leave applications, leave applications become easier and more efficient.

 

To apply for leave online, an online leave application is needed. Before you decide to use this online leave application, there are several things you must know.

 

Starting from the definition of online leave applications, why online leave applications are better than manual leave applications, to recommendations for online leave applications.

 

 What is Meant by Online Leave Application?

 

As explained earlier, leave is an employee right that must be given by the company. Even so, the company cannot give leave to employees carelessly. There must be employee leave management that will ensure that the leave submitted by employees does not affect the company's operations. For this reason, it is important for the company to create a good employee leave schedule so that leave does not affect the company's operations and employees can still get their rights properly.

 

Previously, to apply for leave to the company, employees had to go through a long process because they had to apply to their superiors and HRD. However, now there is an easier way, namely by applying for leave online. Online leave is a real-time data synchronization activity that will make it easier for superiors to approve or reject leave.

 

With this online leave, employees do not need to bring leave application files to their superiors and HRD because everything can be done online. This online leave application can be done through the application where in the application there is a leave application menu to the employee leave calendar.  This online leave is one of the features in the HRIS system application which will make it easier for companies to manage employees.

 

Why is Online Leave Application Better than Manual?

 

Compared to applying for leave manually, online leave is considered better.

 

In addition to following current technological developments, applying for leave online will also make it easier for employees, superiors, and HRD.

 

With online leave, employees do not need to prepare documents in hardcopy form to request approval from superiors and HRD. With this online leave, leave can be done more easily and quickly.

 

Employees can contact their superiors and HRD to apply for leave or permission, then input it in the application, and the results, whether accepted or rejected, can be monitored via the application and email.

 

For more details about the online leave flow, you can follow these steps:

 

-  Employees apply for leave through an application complete with reasons.

-  If the requirements are met, the leave submitted by the employee will be     approved by the superior and HRD. If the requirements are not met, the leave submitted will be rejected by the superior and HRD.

-  Employees will receive notification via the application and email regarding the leave they have submitted.

 

Because applying for leave is done online, employees no longer need to ask for signatures from superiors and HR when applying for leave online.

 

What are the Advantages and Disadvantages of Applying for Leave Online?

 

Here are some of the advantages and disadvantages of applying for leave online:

 

Ease of Use

 

Some businesses are hesitant to use a leave management system to save time and effort.

 

However, they don’t realize that leave management systems are easy to learn and all it takes is a presentation or meeting to educate employees about the tool and its benefits.

 

Documentation, reporting, and tracking can be done much more efficiently with a leave management system.

 

Leave management tools make it easy to see who is working and who is not, from anywhere in the world, without having to open a book or spreadsheet.

 

Plus, most of the best HR solutions are very intuitive, so they alert managers if there is a shortage of staff or if there is a team planning error.

 

Is Real Time

 

Self-service employees can track their time and attendance in real time thanks to the HR leave management system.

 

The system also integrates with programs like Google Calendar to display co-workers’ leave calendars.

 

This data allows employees to schedule vacations in advance and supervisors to schedule shifts accordingly.

 

Transparency

 

Transparency in the workplace is becoming increasingly important in today’s business.

 

Employees can check their vacation history and balance thanks to the distribution of all information to employees and company management.

 

Management also shares this information, making accepting and rejecting vacation visits more transparent.

 

Accurate and Precise Information

 

An online leave management system can provide accurate records of employee leave times and days, leave trends, and leave balances quickly.

To simplify the process, one step is taken instead of painstakingly going through vacation record sheets.

The simplest method to create accurate payroll is to integrate the leave management system with payroll software.

 

Has Been Adjusted to Existing Leave Policies

 

The system is set to display the amount of leave allowed and the duration required before requesting a scheduled or extended leave.

Workers can read the leave policy from time to time before requesting leave or taking an extended leave if the company allows it.

 

Apply Discipline

 

Indonesian business leave rules and labor laws are followed by the leave management system. Managers and staff can use this service without prejudice.

 

Providing easy access to personal leave history and accessibility can help companies improve consistency and discipline.

 

As a consequence, better employee attendance rates are likely to occur, as employees will be aware of the impact of failing to follow the company's leave policy.

 

Reduce Data Entry Errors

 

Manual data entry process is prone to errors and forgery.

 

This software makes the process of requesting leave and adjusting quotas easy after the HR administrator creates a leave policy and approval protocol.

 

In a modern absence management system, the process of creating a leave request is as follows:

 

-  Employees should check the team's vacation schedule to find out when they can take time off without affecting team productivity.

-  Employees submit leave requests.

-  Supervisors and other decision makers are notified to request permission based on the approval workflow.

-  Leave is approved or rejected by the decision makers.

-  Leave balances are generated regularly.

- HR managers can access analytical information whenever they want. These reports can also be sent regularly to track staff absences.

-  With a leave management app, employees can request leave directly, and the supervisor can approve or reject the request. The software maintains a constant leave balance and sends reminders to the entire team for leave announcements.

 

Save more Time

 

The complexity lies in the current manual leave management system.

 

As mentioned earlier, HR managers are responsible for tracking and updating each employee’s leave balance.

 

As an organization grows, the time it takes to process these requests increases.

 

The average HR manager in the United States earns $105,358 per year, according to Salary.com.

 

If an HR manager spends 7 hours per month processing leave requests and changing balances for a team of 50, that’s 84 hours per year.

 

That’s almost two weeks of work, which would cost the company $4,500 for just one HR employee.

 

Lack : 

 

There is a Security Risk

 

The first drawback of online leave applications is the risk of data security.

 

When there is a problem with the leave application you are using, you risk losing important data related to your employees.

 

However, this drawback can be avoided by choosing a trusted online leave application that has guaranteed data security.

 

There are Additional Costs

 

The second disadvantage is that there are additional costs when you choose to use an employee leave management system.

The costs incurred depend on the application or system you choose.

Usually the management system you choose already includes other employee management features such as attendance management to employee salary management.

You can also overcome this disadvantage by choosing an application with an affordable price.

 

What are the Recommendations for Online Leave Applications?

 

Here are some recommendations for online leave applications that will help make it easier for employees to apply for leave in your company:

 

Ipresens : Best Online Leave Application in Indonesia

 

Excess : 

 

-  Have a leave permit that can be determined for a half-day leave/permit. sa and also have a day leave/permit that can be a leave of several days as determined by the company.

-  There is a forever free feature

-  Has an affordable price

 

Lack : 

-  sometimes often have trouble in the middle of the night

 

Why choose ipresens?

 

Ipresens an original online leave software made in Indonesia. So, all the systems it has have been adjusted to the rules in Indonesia.

Ipresens also has complete features, ranging from attendance, payroll, leave, to employee self-service.

 

BambooHR : Best overall leave management platform

 

Excess : 

 

• User friendly interface tracking

• Paid leave requests and approvals

• Comprehensive reporting for planning

 

Lack : 

 

• Expensive for small businesses

• Some limitations with customization options

• No ability to carry forward unused PTO to bamboo hours

 

Why choose BambooHR

 

In addition to offering a feature-rich leave tracking solution, BambooHR also has the largest third-party integration marketplace of any HR software.

That means you can bring your leave management data from BambooHR into other platforms, empowering a variety of use cases across compliance, payroll, and benefits administration.

 

Excess : 

 

• User friendly interface tracking

• Paid leave requests and approvals

• Comprehensive reporting for planning

 

Lack : 

 

• Expensive for small businesses

• Some limitations with customization options

• No ability to carry forward unused PTO to bamboo hours

 

Why choose BambooHR?

 

In addition to offering a feature-rich leave tracking solution, BambooHR also has the largest third-party integration marketplace of any HR software.

That means you can bring your leave management data from BambooHR into other platforms, empowering a variety of use cases across compliance, payroll, and benefits administration.

 

Timetastic : Best independent leave management platform

 

Excess : 

 

• User friendly interface for easy tracking

• Affordable pricing for small to medium businesses

• Integrates with popular calendar apps

 

Lack : 

 

• Limited integration with other HR solutions

• No ability to edit approved leave

• Permission level may not be suitable for large organizations

 

Why choose timetastic?

 

There aren’t many great options for HR teams looking for a standalone leave tracking app. Timetastic is an exception, offering advanced leave management without forcing you to buy HR components you don’t need.

 

Gusto : Best payroll platform with leave tracking

 

Excess : 

 

• Granular control over PTO policies

• Integrated with payroll and benefits

• Self-service portal for employee access

 

Lack : 

 

• Leave management features can be expensive

• No free trial for leave management

• Customer support can be slow to respond

 

Why choose gusto?

 

As someone who has dealt with manual data entry issues and disparate systems, I can speak firsthand to the value of having leave management data flowing directly into payroll processing. Gusto excels in this area, with some of the best payroll integrations found in a leave management solution.

 

Conclusion

 

That is the explanation of online leave application to be your reference in facilitating employee leave management.

From the explanation of the article above, it can be seen that online leave application is the best choice compared to manual leave application, because it will make it easier and leave application can be done automatically without having to sign on paper.