Have you ever faced uncertain payroll situations that caused unrest among employees? Errors in salary calculations or inaccuracies in allowances can lower work morale and erode trust in the company.
If left unaddressed, the consequences can extend to the company’s reputation and team productivity. Therefore, it is crucial for you to understand comprehensive tips for managing employee salaries. Let’s explore the following discussion to help you build a fair, transparent, and compliant payroll system in accordance with applicable regulations.
1. Implementing the 3P Concept
The implementation of a salary structure should be based on three main pillars: position, individual competence, and performance. By combining these three elements, the payroll system becomes more fair and transparent. Employees feel valued according to their contributions and are motivated to improve their performance to achieve company targets.
2. Utilizing Payroll Applications
Manage salaries using applications like IPresens, which already has cloud-based payroll features and is integrated with attendance and HR data. The salary calculation process will run automatically and accurately, with data history securely stored and accessible at any time. Employees can also instantly receive digital pay slips.
3. Establishing Clear Policies
Set a schedule for regular salary evaluations, such as annually or every six months. Establish criteria for raises based on inflation, performance, and the company’s financial condition. Ensure that benefit packages, such as BPJS Health, BPJS Manpower, and holiday allowances, are included.
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4. Integrating an Employee Self-Service System
An employee self-service system allows employees to access salary, leave, and attendance information independently. This not only reduces the burden on the HR team but also speeds up the verification process and increases transparency.
5. Conducting Audits and Evaluations
Conduct regular audits of the entire payroll process, from calculating overtime hours, PPh 21 deductions, to BPJS. These periodic evaluations are important to avoid calculation errors and ensure all processes comply with regulations.
6. Complying with Applicable Regulations
Ensure that all payroll policies align with legal provisions, such as the Job Creation Law, Government Regulation No. 78 of 2015 on Wages, and the latest tax regulations. Compliance with the law protects the company from various risks and enhances employee trust in the company’s systems.
Understanding tips for managing employee salaries is an important step in maintaining team satisfaction and productivity. By implementing the 3P concept, utilizing cloud-based payroll features, establishing clear policies, integrating employee self-service systems, and conducting regular audits, you can build a payroll system that is fair, transparent, and compliant with applicable regulations.
As the next step, you can simplify every HR management process with an integrated solution that supports all HR functions. The iPresens app offers comprehensive features, from selfie-based attendance tracking and automated payroll systems, to expense reimbursement requests.
What are you waiting for? Try the iPresens app now and enjoy user-friendly employee payroll management!
