When discussing the journey of employee attendance, it certainly cannot be separated from the clocking attendance.
Clocking attendance is a type of manual attendance machine that can print employee arrival and departure times.
This attendance machine has a distinctive sound and also a hole at the top where employees can insert cards, including an analog clock that displays employee working hours when clocking in.
This clocking attendance machine is one of the oldest attendance machines that used to be widely used.
What is the Meaning of Attendance Ceklok?
Attendance Ceklok is a type of conventional attendance used to record employee attendance.
The name 'Ceklok' itself is taken from the sound or noise produced when employees do attendance.
In addition to having that meaning, some people say that the name 'Ceklok' is taken from the term check clock to make it easier to pronounce.
This attendance machine is part of the history of attendance machines, where in addition to helping to record employee attendance, this machine is also used to facilitate time management, legal compliance, and also assess employee productivity.
What is the History of Attendance Ceklok?
The attendance machine has a very long history in Indonesia where it has changed over time.
In Indonesia itself, the journey of the attendance machine began with the clocking attendance machine, manual employee attendance, online attendance, face attendance, solution attendance, and other types of attendance.
In Indonesia, the attendance ceklok machine was first known in 1997 where at that time the manual card machine was the new face of the use of company attendance machines.
However, long before that, this attendance machine was first discovered in 1888 where a jeweler named Willard L Bundy created the first employee working time measuring machine in Auburn, New York.
Then, his younger brother named Harlow E. Bundy continued by building the Bundy Manufacturing Company which focused on employee attendance machines and retired at the age of 60.
Bundy Manufacturing Company decided to join the international time recording (ITR) company.
Over time, ITR changed its name to International Business Machines (IBM), where IBM produced employee attendance machines created by Willard L. Bundy with various other features, in the form of applications or hardware.
What are the Benefits of Attendance Ceklok?
As one type of employee attendance machine, clocking attendance has benefits related to data accuracy and reliability.
This machine will ensure that employee attendance data can be recorded accurately so that it can reduce human error.
In addition, the method used by this attendance machine allows companies to record attendance more accurately and on target.
In addition to these benefits, there are other benefits that you can get from this attendance machine, including:
-
Increase efficiency and productivity: employee attendance can be monitored accurately so as to minimize wasted time as with manual attendance recording.
-
Helps in more accurate salary calculation: this is because the attendance machine has provided clear and verified data with employee working hours.
-
Improve discipline and supervision: with this machine, companies can monitor attendance in detail, so they can gain an understanding of employee attendance patterns.
What are the Advantages of Attendance Ceklok?
The Following are the Advantages of Attendance Ceklok:
A. Affordable Machine Prices
The first advantage is that the price of this machine is still affordable, especially when compared to fingerprint machines.
It is no wonder that this machine is suitable for small-scale businesses with this price.
This is because at an affordable price, a business can get an attendance recording machine and other funds can be allocated for other needs.
B. Suitable for Small Businesses
The second advantage is that this machine is suitable for small-scale businesses.
As explained above, this machine is used by inserting a card into the machine so that the arrival and departure times can be recorded properly.
Imagine if this machine was used for a company with more than 100 employees, it would definitely be wasteful, right?
Therefore, this machine is more suitable for small-scale businesses where the number of employees is only 10 to 50 people.
This is very suitable for businesses that are just starting to implement attendance recording for their employees.
C. High Level of Accuracy
The next advantage is that this machine has high attendance recording accuracy. This is an option to reduce errors that often occur in manual attendance recording, namely by writing it on paper.
D. Helps Administrative Efficiency
By using this attendance machine, businesses can perform administrative efficiency.
This includes reducing the burden associated with managing employee attendance.
So that the HR department can focus on carrying out more strategic tasks.
E. Tracking is Done in Real Time
This attendance machine also has the advantage of being able to track in real time.
This allows company management to know exactly when employees enter and leave the office.
F. Can Help Reduce Fraud
This machine can also help reduce fraud because it is done in real time so you can reduce fraud, namely in terms of recording working hours.
G. Be More Law Abiding
The last advantage is that this attendance machine helps your business be more compliant with the law.
This is because the recording is done correctly so that it is easier to comply with the rules of working hours and also wage calculations.
What are the Disadvantages of Attendance Ceklok?
In addition to having advantages, Attendance Ceklok also has disadvantages that you can consider before choosing it.
Here are some of the disadvantages it has, what are they?
A. There is an Opportunity for Fraud
Although it can reduce fraud, namely related to recording attendance, but the clocking attendance also still leaves opportunities for other fraud, namely the employee's entrustment of attendance.
This is because attendance is only done through a card, so it is easy if employees want to entrust attendance.
B. Less Practical
This attendance machine is also considered less practical because the company must carry out extra strict supervision.
So, this machine is only suitable for use by companies with a scale that is not too large.
This machine is also less suitable for companies that implement a remote work system.
This is because attendance can only be done directly and cannot be done online.
C. There is a Risk of Human Error
This machine also still has the risk of human error, even if employees want to falsify attendance records.
D. There are Limitations in Reporting
Because it is still done in paper reports, this attendance machine also has limitations in terms of reporting.
This can later be a challenge when the HR team wants to analyze employee attendance.
E. Limited to Remote Management
The clocking attendance machine also has limitations in remote management.
This is because this machine can only be done directly in the office, so it is not suitable for companies that implement a remote work system, be it work from home or remote work.
F. Not Suitable for Large Companies
This attendance machine also has limitations in that it is only suitable for employees under 50, so it is not suitable for companies with more than 50 employees.
G. Without Internet Connection
The clocking machine is also not equipped with an internet connection.
This limitation makes this machine technologically lagging and cannot be integrated with modern HRIS systems.
Why are Many People Abandoning the Attendance Ceklok?
As an attendance machine that is not yet connected to the internet, the clocking machine is currently widely abandoned.
This is because this machine can no longer meet the needs of businesses in the modern era like today.
As is known, currently businesses need machines that have been integrated with various features that can not only be used for recording attendance but also for overall employee management.
Starting from payroll management, leave and permit management, PPh 21 management, BPJS, employee self-service, data analysis, to integration with accounting software.
Of course, all of these features are not owned by the clocking machine and this is the reason this machine is widely abandoned.
What is an Easier and More Practical Alternative to Attendance Ceklok?
To be able to record attendance more easily, of course you need an alternative clocking machine that is easier and more practical to use.
In the midst of technological developments like today, there is an alternative attendance machine that will make it easier and make recording attendance more practical, namely by using online attendance software.
Online attendance software will facilitate employee management, especially in terms of recording employee attendance.
Ipresens is the best choice of attendance software that will facilitate recording employee attendance in your company.
In addition to being used to record employee attendance, Ipresens can also facilitate employee management starting from payroll management, HRIS, accounting integration, leave and permit management, employee self-service, reimbursement, cash advances, data analysis, live tracking, cash receipt,overtime,expense claims,to sales visit.
Conclusion
