5 Reasons Why HR Must Use an HRIS in the Digital Era

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5 Reasons Why HR Must Use an HRIS in the Digital Era

19 November 2025

Want to work more efficiently? Find out why HR departments should use HRIS: from payroll automation and data security to ESS features. Read more!

HR teams in the digital era face increasingly complex demands. You are no longer expected to handle administration alone, but to be strategic business partners focused on talent development. However, how can this be achieved if your time is spent on attendance recaps, payroll, and piles of manual data?

This shift in expectations is the main answer to why HR must use HRIS. In an era where data and speed are everything, working manually is no longer a wise choice.

5 Reasons Why HR Must Use an HRIS

Implementing a Human Resource Information System (HRIS) is no longer a luxury, but a fundamental need. Here are the five main reasons.

1. Automating Tiring Administration

This is the most fundamental reason. Tasks like calculating overtime hours, recapping attendance from various sources, and processing payroll are very time consuming jobs. HRIS automates all of this, cutting administrative work hours and drastically reducing the risk of human error.

2. Centralization and Security of Employee Data

In the digital era, data is an asset. Storing employee data in many Excel files or physical cabinets is very inefficient and high risk (data loss or leakage). HRIS functions as a secure, centralized database, where all employee history from recruitment to retirement is recorded neatly and is easy to access.

3. Freeing Up Time for Strategic Tasks

When administration runs automatically, HR finally has the most valuable luxury: time. You can shift your focus from reactive work (handling payroll complaints) to proactive work (designing training programs, retention strategies, and company culture development).

4. Supporting Data Driven Decisions

Modern management needs data, not assumptions. HRIS provides instant reports and analytics on HR trends. You can easily see turnover data, absenteeism rates per department, or recruitment cost effectiveness. This allows you to provide valid strategic input to leadership.

5. Improving the Employee Experience (ESS)

Modern employees, especially the younger generation, expect independence. Modern HRIS usually comes with Employee Self Service (ESS). Employees can apply for leave, view payslips, or update personal data directly from the app. This convenience and transparency directly increase their satisfaction and engagement.

In this digital era, the answer to why HR must use HRIS is clear: this is the evolution of the HR role. Stop being an administrator and start being a strategic partner. Implementing an HRIS is the most crucial first step for this transformation and maintaining the company's competitiveness.

Don't let piles of administration block your strategic role. It's time to switch to a smarter system. iPresens automates your daily tasks, from attendance and leave to reimbursement claims. It also features face detection and field staff tracking technology to minimize fraud.