Have you ever felt overwhelmed when you had to create and send pay slips every month? This seemingly simple process can actually be time-consuming, especially if done manually. Even a small mistake can not only disrupt finances but also erode employees’ trust in the company.
This is where understanding how to create pay slips with automatic sending features becomes crucial. This article will guide you through automation solutions that simplify pay slip management, from data input to distribution to employees. Read on to the end to discover practical and accurate workflows.
1. Utilizing Payroll Applications
Utilize applications like IPresens, which offer automated payroll features integrated with attendance, overtime, and leave requests. By using this solution, payroll calculations will run automatically and accurately, with data history securely stored and accessible at any time, allowing employees to instantly receive digital pay slips.
2. Preparing Employee Data
Collect employee information centrally, such as names, positions, base salaries, allowances, overtime, and mandatory deductions (PPh 21, BPJS). Organize this data in a spreadsheet or database compatible with the payroll application. Consistent data helps minimize errors.
3. Determining the Pay Slip Format
Select a pay slip template that aligns with the company’s requirements. A neat and consistent pay slip design reflects professionalism and enhances credibility. Use mail merge or similar features to automatically pull employee data into the pay slip.
Also read: Tips for Managing Employee Salaries, Payroll Made Easy
4. Automatic Export and Delivery
Once all data is ready, the system will automatically generate the pay slip export and send it directly to each employee's application. Some applications even provide special reminders for employees who have not opened their pay slips.
5. Verify Delivery
After the delivery process is complete, monitor the delivery status on the application dashboard. Some platforms provide bounce or delivery failure reports to help you follow up on problematic emails. Save the delivery log as evidence and for internal audit records.
6. Data Backup
Store pay slip copies securely using a cloud-based system. This allows you to access them again for audit purposes, annual reports, or employee requests. This system also helps retain pay data history for annual recap needs.
Implementing automated pay slip generation provides the best solution for administrative efficiency and accuracy in the company. With the support of an integrated payroll application, you can easily monitor payroll history and verify delivery. Implementing this system is crucial for maintaining professionalism and employee trust.
iPresens, as a reliable payroll platform integrated with attendance, overtime, and leave features, enables HR teams to receive real-time reports.
What are you waiting for? Try the iPresens app now for streamlined organizational management!
